CAREER PORTAL

Senior Office Manager - SF

Meetings and Calendaring

• Manage complex calendars on behalf of supported senior team members
• Schedule meetings including meeting space and AV requirements
• Proactively review calendars to identify potential conflicts and update as required 
• Liaise with other Business Operations team members to coordinate and manage meeting logistics, including booking meeting rooms, coordinating guest building and security access, and providing catering as needed

Travel and Expenses

• Coordinate all aspects of domestic and international travel
• Manage payment and tracking of meeting and itinerary changes
• Track business expenses and prepare expense reports including reconciliation of credit card transactions and monthly statements
• Organize logistics for travel and meetings (e.g., conference registrations, meeting rooms, ground transportation, etc.) and ensure team members are prepared for meetings (e.g., have the necessary materials)

Other Administrative Support

• Utilize effective judgement in handling mail, email, correspondence, confidential material and requests
• Escalate important and urgent items for appropriate action as needed
• Register for conferences and networking events in a timely manner
• Assist in the planning and execution of events, special ad hoc projects, and catering
• Help with formatting and design of documents and presentations using PowerPoint, Excel and Word
• Effectively support the BD efforts for the San Francisco office.
• Research and track information in the DealCloud database as requested
• Ensure all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team
• Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels
• Assist with Business Development initiatives including information collection for prospective client pitches, and maintaining or tracking data regarding networking or new business
• Assist with planning / organizing BD events

Business Operations Support

• Assist with planning and organization of company-wide meetings and events
• Providing occasional reception coverage for business operations team
• Welcome and direct visitors
• Answer phones and screen incoming calls
• Prepare and maintain meeting rooms
• Assist with team and guest catering

General Office Management

• Oversee day-to-day office operations including answering the main phone line, scheduling meetings, greeting guests, and coordinating all incoming/outgoing shipping and mail
• Prepare the office and logistics for external and internal meetings. This includes managing catering, and preparing any audio-visual needs
• Ensure the office is well-maintained by managing supplies, ordering office equipment, coordinating repairs and maintaining a clean and organized workspace
• Acting as a liaison between other offices, communicating company policies, coordinating internal and external communication
• Assist team members with administrative tasks, such as booking conference rooms and binding documents for meetings with clients, prospective clients and other external individuals
• Proactively maintain office snacks and provisions, understanding team preferences and aligning ordering with office budgets

Estimated Min Rate: $35.00
Estimated Max Rate: $50.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice:  https://www.yoh.com/privacy-notice