CAREER PORTAL

Project Coordinator-HYBRID to Malvern PA

Overview:
We are looking for someone with a strong willingness to learn and grow in the project delivery space. This person should have great communication and organizational skills, experience in dealing with internal and external stakeholders, and being able work in a fast-paced environment with changing priorities. We are seeking a forward-thinking, individual with strong business analysis skills and ability to identify tasks, risks and opportunities.  We would like someone who is willing to experiment with AI and help mold the future of project delivery in a rapidly evolving technology environment. The ideal candidate will be eager to learn, comfortable with ambiguity, and ready to reimagine how business problems are solved using modern tools and leveraging AI.
 

•  General Account of Position:
  • The position works cross functionally, and in coordination with the Project Delivery Team, to drive complex project deliveries to successful completion. Our ideal candidate will be an individual with prior IT project experience and has worked within the product and development lifecycle processes. We need people who are fast learners and can apply that knowledge.
  • Strongly developed soft skills including communication, collaboration, adaptability, active listening, negotiation, conflict management, and time management skills are required.  These qualities have a strong impact on the approach a person brings to interactions with the team, stakeholders, vendors, and supervisors.
  • Experience creating and managing Jira tickets a plus.
  • Experience working with stakeholders to identify and document scope/requirements a plus.
• Essential Responsibilities:
  • Leverage generative AI tools (e.g. ChatGPT, CoPilot, Replit, etc.) to accelerate documentation, prototyping and communication.
  • Coordinating with cross discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.
  • Coordinate with the team on multiple projects concurrently from conception to completion and post-completion.
  • Coordinate meetings with internal and external project team members to identify and resolve issues
  • Assist with vendor onboarding and vendor relationships to ensure alignment with The Institutes
  • Engage with stakeholders to ensure they are informed of the current status, confirm that the team has a clear understanding of their needs, and take an active role in managing expectations
  • Submitting project deliverables and ensuring that they adhere to quality standards stated in the requirements
  • Establishing effective project communication plans and ensuring their execution
  • Facilitating change requests to ensure that all parties are informed of the impacts on schedule and budget
  • Identify, resolve, and communicate any project issues to all necessary teams, both internal and external
  • Works closely with the Project Delivery Team, IT Service Desk and other IT resources on new system implementations and software production releases
  • Generate reports to track the progress of projects and deliverables
  • Communicate at all levels of the organization to provide project support and critical updates
  • Experience managing teams that are dispersed and not collocated with a mix of FTE’s as well as consultants is necessary.  Effectively managing this dynamic is essential to the success of the program
• Other Responsibilities:
  • Performs other duties as assigned
• Required Technical Skills
  • Strong experience using Microsoft Project, Jira, and experience with project management tools/systems
  • Familiar with generative AI tools like ChatGPT, Claude, etc.
  • Clear understanding of the software development process and lifecycle
  • Understanding of functional requirements
• Required Competencies:
  • Ability to create simple project plans with key project milestones and delivery dates
  • Ability to anticipate needs and questions
  • Must have experience working in highly technical, mission-critical environment. Operations background a plus.
  • Must have a strategic, analytical, and tactical mind with critical thinking skills.
  • Highly motivated with the ability to drive initiatives cross functionally
  • Must have experience interfacing with end customers and/or partners
  • Must be a team player
• Education and Experience: 
  • Bachelors/Masters or equivalent relevant work experience
  • Minimum 3 yrs. Experience
• Special Working Conditions and Physical Demands
  • Must be able to work onsite two days a week
  • Able to work in shifting priorities office
  • Non-traditional institutes work hours may be required on an emergency, pre-scheduled, or project basis
• Organization Relationships:
  • This position reports to the Director of IT Project Delivery

 

• Week 1: Onboarding includes meeting the team, the IT leads, members of the IT staff, attend standups and Change Management, read process documentation from the Project Delivery Team, attend some project meetings and refinement sessions.
• Week 2: Start leading standups, creating Change Management issues in Jira, reach out independently to members of our team for the tasks that they need help with and report back to Jack, continue onboarding to a few projects, frequently communicate with the Project Delivery Team in our chat.
• Week 3: Start leading Change Management meetings and morning standups, independently schedule meetings for smaller projects to provide status back to the larger team in our weekly meetings and stand ups, update project plans to reflect delivery expectations.

Estimated Min Rate: $25.00
Estimated Max Rate: $30.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

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