CAREER PORTAL

Onsite Advanced Administrative Assistant

Onsite Advanced Administrative Assistant needed for a 12-month contract to hire opportunity with Yoh’s client located in Santa Clara, California.


Pay Rate: $45 to $55 per hour


The Big Picture – Top Skills You Should Possess:

• Solid interpersonal skills
• Strong analytical skills
• Ability to quickly adapt to change

What You Will Be Doing:

• Executive-level administrative support, including managing calendar, travel coordination and expense reporting for team members, email communications, and meeting/event planning and  management
• Coordinate team meetings and activities, assist with meeting agendas and track action items for follow-up
• Prepare and manage new vendor requests and purchase orders
• Assist with coordination and tracking of key team data (budgets, projects, timelines, etc.), related coordination with Finance, Accounts Payable, Information Technology and other internal  eams
• Assist with team members’ preparation of Power Point presentations (including the incorporation of graphics, spreadsheets, and pictures, video, etc.), Word and Excel documents,
• General office duties including management of office supplies, maintenance of confidential records and files in accordance with internal company procedures and affixing the corporate seal
• Manage and execute special projects and group task lists, as needed/assigned

What You Need to Bring to the Table: 

• Minimum of 5+ years’ experience in a corporate administrative role supporting and 3+ years reporting/ handling executives
• Ability to multi-task, prioritize and meet deadlines with minimal direction in a fast-moving environment
• Excellent organizational skills, attention to detail and timely follow-through
• High personal standards of excellence and sound judgment
• Strong interpersonal skills and proven ability to interact in a diverse and inclusive environment with all levels of internal and external contacts with diplomacy and professionalism
• Strong calendar management for top level executives
• Strong time management skills
• Possible long term to permanent role
   

Bonus Points! Otherwise Known As Preferred Qualifications:

• Clear and concise communication style
• High integrity and ability to maintain confidentiality of sensitive information
• Desire to build relationships with fellow team members, a strong willingness to help and support others and desire to contribute to a positive team culture
• Proven mastery of Microsoft applications including Outlook, Word, PowerPoint and Excel
  
• Demonstrated ability to learn and adopt new office technologies and an interest and competence in using technology to improve work efficiency
• Ability to quickly learn and follow organizational policies, practices, and operations, and convey them to others

What’s In It For You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you.
 

• Medical, Dental & Vision Benefits
• 401K Retirement Saving Plan
• Life & Disability Insurance
• Direct Deposit & weekly e-payroll
• Employee Discount Programs
• Referral Bonus Programs

What are you waiting for? Apply Now!




 



Estimated Min Rate: $45.00
Estimated Max Rate: $55.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice:  https://www.yoh.com/privacy-notice