NYC Office (fully onsite, may have some flex for remote Friday)
ASAP Start
$32/hourly, 37.5-40 hours per week *there may be some weeks that have OT*
Temporary position, 3-6 months
What you'll do:
- Calendar management, including scheduling of appointments across multiple time zones, arranging rooms, video conferences, and audio facilities, routing meeting agendas and key documents
- Provide key executive administrative support to the President – anticipate needs, follow-through on all details and handle all confidential situations with discretion.
- Screen incoming calls and greet guests
- Manage domestic and international travel schedules for President of Sony Masterworks
- Complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel statements.
- Order office supplies for the label. Track and maintain the proper inventory, ensure that all needed products are stocked and readily available.
- Oversee the overall operations and efficiency of the office for Masterworks US
- Provide key executive administrative support to the President of Sony Music Masterworks US - anticipate needs, follow-through on all details and handle all confidential situations
- Build and maintain relationships with SME executives as well as all major label acquisitions; serving as direct liaison between the President of Sony Music Masterworks US and all global external business partners
- Plan and manage events for Masterworks US including NY-based and international meetings, artist showcases, concert outings, and all staff teambuilding events. Work with finance to establish a budget, research options (venues, location sites, transportation, catering, permits as necessary, etc.), develop proposal and make recommendations, select vendors and sign contracts ensuring competitive pricing and oversee execution
- Manage office floor plans – ensure accuracy of allocation charges, manage space allocations and create setup for all new employees. Oversee and manage all aspects of employee moves
- Serve as point of contact for NY and LA-based staff as relates to Sony facilities regarding building policies and work to be done or maintenance issues; IT & Telecommunications regarding purchased employee equipment; other vendors as needed
- Work with the President of Sony Masterworks and Finance on their annual business plan presentation and the quarterly newsletters requiring strong PowerPoint, Microsoft Excel & Outlook skills
- Assist the President of Sony Masterworks and finance on drafting and distributing monthly financial reports
Who you are:
- 2+ years administrative experience required (music industry experience preferred)
- Bachelor’s Degree preferred
- Strong knowledge of Microsoft Office Programs (Excel, Word, Outlook, PowerPoint)
- Ability to multi-task and meet pressure deadlines
- Great client relations and hospitality-driven approach
- Flexibility with hours
- Basic knowledge and interest in classical music, jazz and musical theater
- Highly Organized
- Fast learner
- Excellent written and verbal communication skills
Estimated Min Rate: $30.00
Estimated Max Rate: $32.00
What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
- Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
- Health Savings Account (HSA) (for employees working 20+ hours per week)
- Life & Disability Insurance (for employees working 20+ hours per week)
- MetLife Voluntary Benefits
- Employee Assistance Program (EAP)
- 401K Retirement Savings Plan
- Direct Deposit & weekly epayroll
- Referral Bonus Programs
- Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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