- Pay Rate: $50-60/hr
- ONSITE in Hercules
- 4 month temp assignment covering for a leave of absence
- We are hiring an Executive Assistant for a four-month assignment to support the CEO, COO, and EVP, Global Commercial Operations.
- The day typically begins with reviewing executives’ calendars, triaging overnight emails, and flagging time-sensitive items ahead of the first meeting. Throughout the day, the Executive Assistant partners with senior leaders across the organization to schedule cross-functional meetings, prepare briefing materials and agendas, and capture follow-ups.
- Afternoons often focus on booking complex domestic and international travel, processing expense reports, preparing presentations and board-ready materials, and coordinating with other executive assistants to align leadership meetings. The day concludes by confirming the next day’s priorities with the executive team and ensuring all logistics are in place.
- Manage the Executive Team’s complex, shifting calendars by prioritizing meetings, resolving conflicts, and protecting focus time.
- Coordinate end-to-end domestic and international travel, including flights, hotels, ground transportation, visas, and agendas; reconcile expenses in compliance with Bio-Rad’s T&E policy.
- Prepare meeting materials, agendas, and follow-up trackers for Executive staff meetings, operating reviews, and cross-functional leadership forums; capture action items and drive them to closure.
- Serve as the primary point of contact for the Executive Team’s office, interfacing professionally with internal executives, board members, customers, and external partners while maintaining strict confidentiality.
- Partner with Finance, HR, and other EAs to support headcount planning logistics, town halls, site visits, and Executive-sponsored special projects
Required:
- Associate's or Bachelor's degree preferred, or equivalent professional EA experience.
- 5+ years of executive administrative experience supporting C-suite or senior executives, ideally in a global, matrixed organization (life sciences, biotech, or diagnostics a plus).
- Advanced proficiency in Microsoft Office 365 (Outlook, Teams, PowerPoint, Excel, Word) and comfort with Concur, SAP, or similar expense/travel systems.
- Exceptional organizational and time-management skills with proven ability to juggle competing priorities, anticipate needs, and operate with discretion on highly confidential matters.
- Strong written and verbal communication skills; polished executive presence when interfacing with board members, customers, and senior leaders.
- This is a unique opportunity to support our client; one of the area’s largest biotechnology manufacturing companies. Medical benefits and 401K are available.
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Recruiter: Lisa Hughes
Estimated Min Rate: $50.00
Estimated Max Rate: $60.00
What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
- Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
- Health Savings Account (HSA) (for employees working 20+ hours per week)
- Life & Disability Insurance (for employees working 20+ hours per week)
- MetLife Voluntary Benefits
- Employee Assistance Program (EAP)
- 401K Retirement Savings Plan
- Direct Deposit & weekly epayroll
- Referral Bonus Programs
- Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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