Client is seeking Executive Assistant to support multiple Senior Executives. This role will be onsite in NYC. Pay rate is $30-$32/hourly: Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. Onsite! 3 Month contract to start.
- Manages and maintains daily personal and professional schedule including compiling daily calendar reports and weekly schedule previews.
- Provides proactive administrative and technical support including but not limited to; heavy calendar management, scheduling meetings and room reservations, lunches, ordering catering for company-sponsored events, and creating reports and spreadsheets to track departmental and company data. Must be able to navigate multiple time zones.
- Receives and screens telephone calls and operates as a liaison between the executive and team, artists/artist managers, attorneys, internal, external, national and international business partners
- Manages event planning and travel arrangements including but not limited to booking travel, managing reservations, check-in for flights as well as being on standby whilst Executive is in transit
- Maintains/orders office supply inventory and distributes mail for the Executive
- Acts as Office Manager for team, prioritizes the office workload and works collaboratively with internal business partners to meet assigned deadlines. Suggests new and efficient ways to run the office and troubleshoots any challenges
- Manages invoice management, department spend, annual budget tracking and forecasting if needed
- Assists with special projects by serving as the project manager, setting goals, monitoring progress, staying within budget and meeting assigned deliverables.
- Prepares presentation templates.
- Handle sensitive and confidential information with discretion.
- Manage distribution lists for organization and update as needed.
Who you are:
- Passionate about building community
- Proactive, flexible, and responsive to the needs of the team and Executive.
- Awareness and interest in marketing in music and the creative industries.
- Ability to evaluate and analyze data, develop reports and spreadsheets.
- Passionate about building community
- Excellent oral and written communication skills, detail orientation and demonstrated organizational, project management, and time management skills.
- Working knowledge of office software (Google Apps, Microsoft Office, Excel, Google Suite, Zoom, Adobe Suite, Concur, additional organizational software).
- Ability to work with a diverse and dynamic group of teammates.
- Must be dependable, punctual, conscientious, courteous and flexible.
- Have a proactive approach to problem-solving with strong decision-making skills.
- Ability to keep information highly confidential and to use discretion.
- Strong work ethic and positive attitude
- Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
Estimated Min Rate: $22.40
Estimated Max Rate: $32.00
What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
- Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
- Health Savings Account (HSA) (for employees working 20+ hours per week)
- Life & Disability Insurance (for employees working 20+ hours per week)
- MetLife Voluntary Benefits
- Employee Assistance Program (EAP)
- 401K Retirement Savings Plan
- Direct Deposit & weekly epayroll
- Referral Bonus Programs
- Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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