CAREER PORTAL

Executive Assistant

Executive Assistant needed for a contract opportunity with Yoh’s Entertainment client located in Santa Monica, CA
 
Job Details
Duration: 3 Months (Initial Contract)
Schedule: Monday-Friday in office
Location: Santa Monica, CA 90404
Pay Rate:$34-36 per hour (Max)
 
Position Overview

• Yoh’s client is seeking a dynamic Executive Assistant to support the CEO and two senior executives.
• The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.

 
Responsibilities

• Provide high-level executive support to CEO and two senior-level executives with attention to detail, planning and follow-up.
• Manage multiple complex calendars for executives including scheduling internal and external meetings.
• Facilitating weekly meetings, compiling meeting presentations, distributing material & meeting summaries, and tracking action items.
• Arrange & manage complex domestic and international travel including flights, hotels, and transportation ensuring efficiency and cost-effectiveness in accordance with company policy and compiling travel documents for expense reimbursement.
• Planning, coordinating & facilitating companywide and management meetings/conferences including organizing budgets, schedules, venues, transportation, room set up, catering, preparing meeting materials for executives and attendees.
• Prepare accurate and timely expense reports in accordance with company policy.
• Create and prepare presentations, spreadsheets, and communications as directed. 
• Maintain/archive files that may contain confidential information.  
• Liaise and build relationships with other groups within the organization. 
• PA support to CEO: Reconciling personal financial accounts, ad hoc errands, booking appointments, etc.
• Perform other related duties as assigned.
• Required to work a standard 7.5-hour business day, plus considerable overtime, including late evenings, weekends and holidays, as

 
About You:

• Minimum of 5 years’ executive level administrative experience. C-suite or personal assistant experience preferred.
• Entertainment, music, or media industry experience is a plus
• Highly organized and detail-oriented with the ability to plan and anticipate needs of the team  
• Ability to work under pressure, multitask, and problem solve.
• Ability to prioritize and complete all tasks in a timely manner
• Excellent communication skills, both written and oral  
• Collaborative team player, working professionally with other departments, clients, and contacts.
• Honestly and trustworthiness with the ability to maintain confidentiality and discretion in all matters
• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote

Estimated Min Rate: $34.00
Estimated Max Rate: $36.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.