CAREER PORTAL

Executive Administrative Assistant- Financial Industry- Direct Hire

Yoh is seeking a  Direct Hire,   Executive Administrative Assistant  within the Investment Management Industr y   to join our client, Hybrid, to report to their office in  NYC

In this fast-paced role, you’ll support key stakeholders, including the Head of Office, with a focus on calendar management and travel coordination. While not an office management role, occasional support may be required. Success in this position requires strong communication, organization, and reliability, along with a proactive, adaptable mindset. Ideal candidates are engaged, eager to learn, and curious about the finance industry.

• Up to $125,000 annually, commensurate with experience
• 40 hours a week, occasional OT as necessary, off hours for special events or emergencies. 
• 4 days/week working in-office, 1 day/week working from home
• Minimum 7 years of experience supporting C-level executives within the Financial Services industry; candidates with a proven ability to manage multiple stakeholders in fast-paced, high-demand environments will be strongly preferred.

What You Will Be Doing

Provide high-level administrative support to the team, ensuring seamless daily operations and contributing to the overall efficiency of the organization. Key responsibilities include:

• Calendar Management: Coordinate complex and proactive scheduling across multiple time zones for a global team.
• Meeting & Event Coordination: Organize logistics for internal and external meetings, offsites, and special events.
• Expense Management: Prepare and submit accurate expense reports in a timely manner, and review and approved expenses on behalf of the Fixed Income department.
• Travel Arrangements: Plan and book domestic and international travel, including detailed itineraries and accommodations.
• Office Culture Carrier: Plan and organize events that bring employees together through cultural celebrations, and social gatherings; Provide administrative support to the WM NY Experience Committee (NYEC).
• Research & Reporting: Conduct research and compile reports using internal systems and external sources.
• Team Support: Provide cross-coverage and backup support to other Executive Assistants and leadership teams as needed.
• Project Assistance: Support ad hoc projects for both the immediate team and broader firm leadership.
• Presentation Support: Assist in the creation and formatting of PowerPoint presentations.
• Performance Review Coordination: Manage scheduling and documentation for year-end performance activities.
• Onboarding: Assist with the onboarding process for all new New York Office team members, ensuring a smooth and welcoming experience.

Who You Are

• Minimum of 7 years’ experience within an administrative role in a professional services organization supporting senior management and/or client-facing leadership
• Experience in the investment management industry
• Prior exposure to global contexts, whether professionally and/or personally
• Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
• Demonstrated strong detail orientation, diligence and overall high work quality
• Excellent organizational, multi-tasking and prioritization abilities
• Proactive and creative problem-solving skills and an anticipatory mindset
• High level of reliability, professionalism and discretion
• Ability to work under deadlines and to accommodate last-minutes changes
• Strong customer/client service orientation, remains calm under pressure and has a positive, can-do attitude and a sense of humor
• Outstanding interpersonal and communication skills 

If This Sounds Like You, Apply Now! Yoh makes finding and applying for jobs simple. Partner with Yoh to find the right opportunities across multiple industries in the US and UK.


Estimated Min Rate: $87500.00
Estimated Max Rate: $125000.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.