CAREER PORTAL

Administrative Coordinator

Administrative Assistant – Short Term
External ID # NEU05112025
Boston, MA - HYBRID
2-3 month W2 contract (with potential to extend or transition to perm)
Pay rate: $34-39/hr - Depending on Education and Experience
 
Shift:  HYBRID - (2-3 days onsite)
            35 hours per week
Summary:
The Administrative Coordinator for Undergraduate Programs in the D'Amore-McKim School of Business focuses on three key areas, providing:
1) direct administrative support for the Associate Dean, undergraduate Programs and overall organizational support for Assistant Dean and Directors within the Undergraduate Programs office;
2) budget management for all responsibility centers; and
3) assisting the Undergraduate Office in designing and executing relevant student programming, events and activities to enhance the D'Amore-McKim student experience both academically and socially.
 
 
Responsibilities:
 
Administrative Support (45%)
Support for the leadership of the Undergraduate Program Offices (UPO), particularly the Associate Dean. Key responsibilities include assisting with managing the calendars of the Associate Dean, coordinating and supporting regular and ad hoc meetings, and managing student and staff requests for meetings with UPO leadership. Schedule, attend, take minutes, coordinate voting, and perform additional administrative duties for UPAC (Undergraduate Programs and Assessment Committee). Manage TEAMS channels for relevant UPO groups. Assist academic advising in managing courses and programs in Courseleaf. Provide front desk and admin coverage during staff absences, as needed. In addition, this position will provide coordination and communication tasks for key UPO administrative processes, including the awards nomination/selection process, mass mailings, academic assessments, and additional UPO needs as they may arise.
 
Budget Management (20%)
Manage the internal budget reporting and reconciliation of all responsibility centers (Co-op, various scholarships, case competitions, and student organizations) under the Associate Dean for Undergraduate Programs. Track payments to both internal and external vendors; pro-card purchases and reconciliation. Execute and maintain the internal control structure instituted by Northeastern University. Procure and ensure payment for purchases made within Undergraduate Programs.
 
Student Services/Event and Program Management (35%)
Provide help in launching assessment strategies to analyze student wants and needs for programming. Create and implement relevant and useful student programming and events. Manage the calendar for Undergraduate Program events and complete D’Amore Mckim School of Business form for each event. Manage scheduling and logistics related to securing rooms and venues, setups, food and beverage. Order marketing and event materials; maintain and develop database to provide event marketing and outreach, invitations, and reservations. Assist in the planning and execution of undergraduate graduation.
 
 
Skills or Requirements:

• Bachelor's degree required. 1-2 years of experience in office support, event management, and strong administrative skills needed.
• Proficient in Microsoft Office (Excel is a Must).
• Excellent interpersonal and communication skills.
• Must have superior multi-tasking and organizational skills with the ability to respond to various requests and tasks simultaneously.
• Strong follow through skills are essential.
• Must enjoy interacting with both internal (student, staff, and faculty) and external populations.
• Must demonstrate maturity, tact and have the ability to maintain a high level of confidentiality. 

 
What’s In It For You?
We welcome you to be a part of one of the largest global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you.

• Medical, Dental & Vision Benefits
• 401K Retirement Saving Plan
• Life & Disability Insurance
• Direct Deposit & weekly ePayroll
• Employee Discount Programs
• Referral Bonus Programs

 
 




Estimated Min Rate: $24.50
Estimated Max Rate: $35.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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