CAREER PORTAL

Admin/Executive Assistant (Entertainment)

Entertainment Admin/Executive Assistant needed for a contract opportunity with Yoh’s client located in Culver City, CA.

Job Details
Duration: Estimated 1 month (Trial) – Potential temp to hire.
Location: Culver City, CA 90232
Schedule: In office
Pay Rate:$34 per hour (Max)
Target start date: Estimated Sep 15th
Reports to: Executive Producer
 
Notes

• OT will be required for this role. The candidate needs to be flexible with hours.
• The manager is Bi-Coastal (CA and NYC). The manager is in California from September to May and in NYC from May to August.

Ideal experience

• Searching for someone with an entry level of 1-2 years of experience.
• Experienced supporting a busy C-Level desk.
• Skilled with calendar management, handling logistics for various meetings and staying on top of travel & expense reimbursements.
• Can be a former receptionist, assistant, etc.
• Currently searching for a seasoned Administrative Assistant to support the Executive producer.
• The ideal individual will be able to multi-task at the highest level, be able to pivot and flex as situations may arise and quickly change, while staying calm under pressure.
• Must be highly detail-oriented and most importantly, act as an extension of the Executive to internal/external partners. 

Job Description

• Provide daily administrative support for the Executive Producer.
• Coordinate and manage complex scheduling and calendar management.
• Ensure all internal/external contacts are up-to-date and maintained across all devices and communication methods for Executive.
• Distribute daily schedule to the Executive and discuss any changes or notes for the day.
• Stay abreast of daily calendar activities and update items, in a timely manner, based on received emails, phone calls & direct notes from the Executive.
• Communicate with internal/external partners regarding Executive’s schedule changes and coordinate accordingly.
• Answer calls and monitor email accounts for incoming correspondences.
• Schedule and manage all logistics for internal and external meetings, including preparation of documents, presentations and any technical needs.
• Create, process and track expense reports and reimbursements.
• Monitor pending approvals for expense reports, vacation approvals and travel requests from Executive’s direct reports.
• Manage and coordinate all travel/entertainment arrangements.
• Create and maintain shared documents, trackers for various teams and productions.
• Complete Ad-Hoc projects and tasks as assigned, including personal needs

Skills

• Excellent computer skills; specifically, Word, Excel and working knowledge of PowerPoint
• Strong communication, interpersonal and organizational skills
• Must be able to proactively troubleshoot and be resourceful
• Must be detail oriented and organized to perform efficiently

Ability To:

• Identify work priorities and requirements up-front and make timely decisions
• Demonstrate the ability to work with all levels of management.
• Demonstrate initiative, professionalism and confidentiality.

Estimated Min Rate: $30.00
Estimated Max Rate: $34.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.