CAREER PORTAL

Admin Assistant - Advancement Operations

Advancement Operations Assistant
External ID # TBD
Boston, MA- ONSITE
6 month W2 contract (likely to potential to extend)
Pay rate: $23-25/hr - Depending on Education and Experience

Shift:
35 hours per week Monday to Friday (Flexible- 8:30-4:30 or 9:00-5:00*) * preferred  

Responsibilities:
The Administrative Assistant, Advancement Operations is a critical member of the Office of University Advancement, providing front-line customer service and serving as the first point for internal and external constituents. This position is responsible for providing excellent customer service including greeting visitors, handling inquiries, and answering and directing telephone calls.
 
The Administrative Assistant is responsible for providing budgetary support to the Operations team including monthly budget reconciliations for approximately 27 operating accounts, processing payment for invoices, managing various vendor accounts that service University Advancement, and partnering with Advancement teams to track event budgets and ensure timely payments. The Administrative Assistant will manage the contract submission process for the division, tracking all contracts that come through and submitting to the division gatekeepers and the Office of General Counsel.
 
The Administrative Assistant will provide administrative support, which may include calendar management and scheduling. Working closely with the University Advancement Budget & Operations Team, this role will work closely with event leads, finance directors, and other campus partners. 
 
The Administrative Assistant will work under minimal supervision and be extremely proactive by foreseeing and implementing projects for the office that will typically be completed at their own discretion. They must have exceptionally strong time management skills and demonstrate strong attention to detail.
 

Skills or Requirements:

• Associate’s Degree required, Bachelor’s Degree preferred.
• One to three (1-3) years of experience working in an office environment or in a customer service role.
• Must be able to work in a fast-paced environment where proactive assistance is highly valued.
• Strong organizational, communication (written and oral), and interpersonal skills required.
• Extremely detail oriented.
• High level of self-confidence and enthusiasm.
• Positive and customer service oriented.
• Must be an innovative, self-starter and possess a demonstrated ability to be proactive and productive with minimal supervision.
• Exceptional time management skills are a must.
• Ability to confidently and diplomatically interact with donors, faculty/staff, vendors, and other visitors is crucial.

What’s In It For You?
We welcome you to be a part of one of the largest global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you.

• Medical, Dental & Vision Benefits
• 401K Retirement Saving Plan
• Life & Disability Insurance
• Direct Deposit & weekly ePayroll
• Employee Discount Programs

 


Estimated Min Rate: $17.50
Estimated Max Rate: $25.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice:  https://www.yoh.com/privacy-notice