- Pay Rate: $25-30/hr
- HYBRID-onsite 3 days, 2 days remote
- The Academic Program Coordinator independently manages key academic program operations for the Electrical and Computer Engineering Department (ECE), including the ECE Visitor Program, graduate course catalog and semester schedule support, and MS program logistics, alongside undergraduate and graduate committee leadership, degree-record and accreditation support, student employment coordination, and event-support duties.
- This individual provides administrative support for academic programs; assists with course scheduling, curriculum documentation, and ABET/Student Outcomes and program review reporting; gathers the visitor information needed to support visa and immigration processing for visiting students and scholars; and coordinates the semesterly TA and HCA recruitment, hiring, onboarding, and timesheet approval process.
- This individual also provides administrative leadership for the undergraduate and graduate committees — serving as a key point of contact for current students and prospective applicants — and collects and analyzes program data to inform recommendations to department and college leadership.
- Course scheduling logistics, registration, room assignments, catalog/curriculum documentation for all UG and MS program needs
- Coordinating with college advising; advising students/faculty on academic policy
- Maintaining degree and course records; ABET/Student Outcomes and Program Assessment reporting
- Supporting accreditation and program review data
- Assisting the Assistant Director for Academic Programs in ECE and the Assistant Dean for Undergraduate Education with catalog/schedule maintenance and updates
- Undergraduate & Graduate Committee, Admissions, and Student Affairs
- Administrative leadership for the Committee and Associate Chair for Graduate Studies on admissions/recruitment
- Maintaining and recommending updates to the graduate handbook/guidebook
- Leading committee meetings, taking minutes, representing the committee at faculty meetings
- Primary point of contact for current UG, MS and PhD students and prospective applicants
Required:
- Most important will be the scheduling aspect so being able to work with systems - Banner SSB and Courseleaf, or the ability to pick up/learn new systems quickly are important as well as attention to detail.
- Bachelor's degree required; Master's degree in higher education or a related field strongly preferred (may substitute for professional experience).
- Minimum of 2–4 years of progressive administrative experience in a fast-paced office environment; experience in a university or academic setting strongly preferred.
- Knowledge of academic program administration, degree/course record management, and cross-office compliance coordination, including accreditation and program review reporting (e.g., ABET/Student Outcomes); ability to independently manage a specialized program area (e.g., visiting scholar/student administration) and support course catalog and scheduling systems (e.g., Banner).
- Experience or familiarity with international student/scholar visa and immigration processes (e.g., SEVIS) preferred.
- Experience supporting student employment or personnel processes (recruitment, hiring, onboarding, timesheet approval) preferred.
- Demonstrated experience serving as a primary point of public contact in a multi-constituent environment (students, faculty, visitors, vendors), including experience leading or facilitating committee meetings.
- This is a unique opportunity to support our client; one of the area’s largest universities. Medical benefits and 401K are available.
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Recruiter: Lisa Hughes
Estimated Min Rate: $30.00
Estimated Max Rate: $35.00
What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
- Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
- Health Savings Account (HSA) (for employees working 20+ hours per week)
- Life & Disability Insurance (for employees working 20+ hours per week)
- MetLife Voluntary Benefits
- Employee Assistance Program (EAP)
- 401K Retirement Savings Plan
- Direct Deposit & weekly epayroll
- Referral Bonus Programs
- Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
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