- Monday-Friday
- 8:00am-5:00pm
- $24-36 per hour depending on experience
- Onsite Only South Austin
- 1 year contract
Half the candidate's time will be spent supporting a senior leader and a small department with schedule management, task coordination and other administrative support. The other half of the candidate's time will be spent supporting administrative operations for an environmental lab, including customer service support, business tasks and helping document existing processes.
JOB DESCRIPTION
Are you a behind-the-scenes hero who takes pride in keeping everything running smoothly?
This role will be responsible for supporting our environmental lab, as well as another small department, with administrative and operational support. This role is perfect for someone who thrives on organization, efficiency and communication. This role will require splitting time between two different Austin locations on a set schedule.
General Overview:
At an intermediate level, supports business operations by performing a variety of administration or operational support activities. This position utilizes knowledge and experience in own discipline but is still building higher-level knowledge and skills. Receives a moderate level of guidance and direction from supervisor, manager and/or more experienced colleagues.
This position provides department-specific support within assigned areas, which may include any of the following:
Serves as a resource to department and other internal staff on various aspects of department operations.
Assists department in activities such as preparing reports, budgets, and correspondence.
Creates and maintains clear and accurate departmental procedures documents.
Supports departmental initiatives.
Identify issues or opportunities for improvement in proceesses and makes recommendations to resolve them.
Performs analysis and/or research in support of business operations.
Coordinates with other departments and serves as a primary point of contact for inter-departmental activities.
Provides information and basic training to department staff related to systems, processes and projects.
Monitors and maintains department records such as budgets, work plans, schedules, and projects.
Supports operations and leadership by procuring and inventorying supplies, reviewing expense reports, time sheets, Procards, and other departmental activities.
Performs billing, collections and accounts payable/receivable functions.
Responds to requests for information concerning department operations and/or refers requests to appropriate staff members.
Maintains information and stores and uses data through various software programs, spreadsheets and databases. Coordinates and schedules external and internal meetings, training activities, seminars, etc.
May make travel arrangements for department staff, including transportation and hotel arrangements, as directed.
May manage a department or corporate program.
This general overview only includes essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instruction.
Minimum Qualifications: Four or more years of administrative, business or operations experience or two years of experience plus a 4year degree in a relevant field. Drivers license to support independent travel is required.
Knowledge, Skills and Abilities:
Knowledge of departments operational procedures
Skill in verbal and written communication
Skill in communicating effectively with team members, supervision, and internal/external contacts in a professional manner
Skill in using typical office machines and applications
Skill in organization
Skill in establishing concrete, actionable work plans from ambiguous information and directives
Skill in providing customer service
Skill in meeting deadlines
Skill in office productivity applications (such as email, word processing, spreadsheets, etc.)
Skill in using software for electronically storing corporate data and files
Ability to understand and implement policies and procedures
Ability to build relationships and foster teamwork
Ability to work in a team environment
Ability to maintain confidentiality
Ability to balance and manage competing high priority work demands
Ability to interact with customers in a professional manner
Work Environment:
Work hours are primarily spent in an office environment.
Physical Demands: Work involves frequent finger/hand manipulation in using a keyboard and mouse . Work may involve lifting and carrying up to 25-50 pounds less than 20% of the time . Work may involve pushing and pulling up to 25 pounds less than 20% of the time.
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
Apply today for immediate consideration.
Estimated Min Rate: $24.00
Estimated Max Rate: $36.00
What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
- Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
- Health Savings Account (HSA) (for employees working 20+ hours per week)
- Life & Disability Insurance (for employees working 20+ hours per week)
- MetLife Voluntary Benefits
- Employee Assistance Program (EAP)
- 401K Retirement Savings Plan
- Direct Deposit & weekly epayroll
- Referral Bonus Programs
- Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice
